Deadlines & Instructions

AHFE 2017 Submission System

Summary of Submission Requirements & Deadlines

  Abstract Length
Deadline for
Abstract Receipt
Notification of
Review Outcome
Deadline for Receipt of Accepted Papers
Paper presentations* 500 words
22 December 2016 (Extended Deadline)
After 1 December 2016
10 March 2017
Posters/demonstrations 300 words 10 March 2017 ** 10 March 2017
Special interest groups ** 500 words 10 March 2017 ** 10 March 2017

* If your submission was invited by a particular Session Chair, please mark as such and include their name when submitting.

Deadline for receiving the camera-ready (full papers): Friday, 10 March 2017.

** Since frequently the intent of posters, presentations and Special interest groups (SIG) is to convey late-breaking scientific news and work in progress, they will be promptly peer reviewed as they are received.

All submitted abstracts and full papers, regardless of the type of submission, will be peer-reviewed by at least three independent referees from the AHFE International Technical Program Boards. All submissions should be done through the AHFE 2017 submission website.

The AHFE 2017 Conference Proceedings will be published in cooperation with Springer in Multi-volume Edited Books (ISSN: 2194-5357). Accepted papers presented during the conference and peer-review accepted in the AHFE 2017 Conference Proceedings with at least one registered author will also be submitted to ISI Proceedings, EI-Compendex, DBLP, SCOPUS, Google Scholar and Springerlink

For inclusion in the AHFE 2017 Conference Proceedings, at least one unique registration per paper or poster is required by 10 March 2017.

Submission Instructions:

  1. If you have not submitted an abstract through the system, then Log in to the AHFE 2017 Conference Submission System to submit your abstract. New AHFE 2017 Submission System Users? Sign up here. If you forgot your password? Reset here.

  2. If you have submitted an abstract, then log in to find your submission “Paper ID”. Please DO NOT create a new submission system ID. Use your original and accepted paper submission ID.

  3. Following the peer-review process, a decision will be communicated to the author(s). Upon receiving a positive decision, authors can submit their optional camera-ready full papers to the system. The recommended page size of full papers is 10 pages, with minimum of 6 pages and a maximum of 12 pages, including all paper components such as references, appendices, acknowledgements,…etc. Papers over 12 pages of length will not be included in the Conference Proceedings.

  4. Follow the AHFE 2017 Full Paper Submission Instructions and paper preparation format exactly to avoid delays. Papers formatted improperly will be returned to the author(s). A signed “Springer Consent to Publish” form (Copyright Transfer Agreement) must be uploaded and submitted (PDF format) during the full paper submission process, Consent to Publish File Name Format (Consent_primary author lastname_firstname_PaperID.pdf). Full papers must be submitted using a Microsoft word document file format (DOC, DOCX). The paper File Name Format should be: primary author lastname_firstname_PaperID.doc (example, Doe_John_111.doc).

Login to the AHFE 2017 submission system and upload the following three files:

  1. Final proofread paper (MS Word in DOC or DOCX, including all figures and tables). File Name Format should be:
    [PrimaryAuthorLastName_FirstName_PaperID.DOC].
  2. Final PDF file corresponding exactly to the final paper. File Name Format should be: [PrimaryAuthorLastName_FirstName_PaperID.PDF].
  3. Scanned copy of a filled in and signed Springer Copyright Form (PDF file). Modified forms are not acceptable. File Name Format should be: [Consent_PrimaryAuthorLastName_FirstName_PaperID.PDF]

Note: One author may sign on behalf of all of the other authors of a particular paper. Please note that the field "Volume Editor" should be left blank.


Guidelines for final, camera-ready papers (Optional)
for Springer AHFE2017 Edited Books:

Click here to download the Instructions (template) for Preparing Camera ready/Full Papers (DOC, DOCX, PDF).

Click here to download the Springer Consent to Publish (Copyright Transfer Agreement).

IMPORTANT : Your camera ready (full paper 10 pages) must be saved in Microsoft Word Document file format (.doc, .docx), with Paper File Name Format (primary author lastname_firstname_PaperID.doc) and submitted to the AHFE 2017 Conference Submission System.

Springer Consent to Publish (Copyright Transfer Agreement): Download, Print, Sign then scan the signed consent to publish form. Upload the file saved in acrobat PDF file during camera ready (full paper) submission. Consent to Publish File Name Format (Consent_primary author lastname_firstname_PaperID.pdf) .

Note: One author may sign on behalf of all of the other authors of a particular paper. Please note that the field "Volume Editor" should be left blank.

If you have problems accessing the submission website or forgot your password, then Click here to Reset password, or send to the conference administration at: ahfeadmin@ahfe.org


Registration Regulation:

All presenters, regardless of the mode of presentation (verbal or poster), are invited to prepare full papers for the Conference Proceedings (Optional). Co-authors may appear on multiple papers. However, in order to provide a greater opportunity for more people to present at the Conference, each accepted paper should have a different conference registrant.

For inclusion in the AHFE 2017 Conference Proceedings, at least one registration per paper is required by 10 March 2017.

Poster demonstrations: For inclusion in the AHFE 2017 Conference Proceedings, at least one registration per poster is required by 10 March 2017.

Special interest groups: For inclusion in the AHFE 2017 Conference Proceedings, at least one registration per poster is required by 10 March 2017.

 

Instructions on how to prepare your presentation

In general, the duration of each presentation should last 15 min with 2 min for discussion. The session chairs may, at their discretion, increase the time allocation to each presenter. Prepare and bring your presentation file saved in Microsoft PowerPoint (.ppt), (.pptx) file format. Internet access will NOT be available in the meeting rooms.

Check in at the Session Room, preferably 30-45 minutes before your session, to submit/upload your files and to preview your presentation. If checking in the day of your session, please arrive by at least 4 hours prior to the start of your session (this refers to the session start time, not the presentation start time). Each room is equipped with a laptop PC and a projection system.

Session chairs or support team will be available to assist with the upload of your files and provide the opportunity to preview and/or edit the presentation, as necessary.

Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting. Please note, the Final Program may be changed due to speakers attendance, etc.

Requirements for Making Posters

All presenters, regardless of the mode of presentation (verbal or poster) are invited to prepare full papers for the Conference Proceedings (Optional). Since frequently the intent of posters is to convey late-breaking scientific news and work in progress, they will be promptly peer reviewed as they are received.

In order to submit your Poster login to the Microsoft Conference Submission System

The posters will be mounted on poster boards (one poster per board) with tacks which will be available on site. The poster boards are [4 feet (height) x 8 (feet) wide]. Presenters can mount multiple single sheets of paper, larger posters, pictures, or any printed materials on the boards. Please note that equipment needed for demonstration is the responsibility of the author.
Construct the poster to include the title, the author(s), affiliation(s), and a description of the research, highlighting the major elements that are covered in the abstract.

Make sure your lettering is neatly done and is large enough to be read from a distance.
Note: Inclusion of extended poster abstract in the Conference Proceedings is conditional upon registration of at least one author per poster. A different author should register for each poster demonstration.

 

AHFE 2017 Best Paper Awards

Two awards in the amount of $2,000 (USD) each, will be presented to the author(s) of the AHFE 2017 best paper. The paper will be selected by an independent review panel. The full paper can be associated with a paper presentation or poster demonstration. At least one author of the selected best paper must register and attend the Opening Session to receive the award prize.

 

AHFE 2017 Student Best Paper Awards

Two AHFE 2017 Best Student Paper Awards in the amount of $1,000 (USD) each, will be presented to the student author(s) with best paper. The paper will be selected by an independent review panel. The full paper can be associated with paper presentation or poster demonstration. At least one author of the selected best paper must register and attend the Opening Session to receive the award prize.

 

For AHFE 2015 Conference Best Paper Awards Click here

For AHFE 2016 Conference Best Paper Awards Click here

 

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